<aside> 📔
Use this playbook (or process map) when: you’re doing any kind of scheduling or calendar management for @Scott Anthony Barlow 🕵️ , @Alyssa Barlow (or Family Members)
</aside>
Your job is to keep me focused on the $$$ ($1000+) tasks on average. Particularly the ones that I’m best at (and are most fun for me)
Reduce gaps - Remove the 15 minute or 30 minute chunks by batching together the similar types of meetings and activities.
Use speedy scheduling 25, 50 minutes UNLESS specified the exact amount of minutes/hours
I work from my calendar this means that I need all the links, info, addresses and other info in the appointment itself.
Every calendar block Scott tags gets two emoji — a number rating and an ownership flag. Here's how to read them.
This tells you how valuable the work is.
| Emoji | Value | What it means |
|---|---|---|
| 🔟 | Life at its best | Family, friends, exercise, health, dinner, fun, preventative care. Protect these above all else. |
| 4️⃣ | $10,000/hr | Highest-leverage org work — strategy, major decisions, things only Scott can do. |
| 3️⃣ | $1,000/hr | High-skill work. Important but could be done by someone hired at that rate. |
| 2️⃣ | $100/hr | Mid-level skilled work. Good delegation target. |
| 1️⃣ | $10/hr | Low-skill, low-leverage. Ask: does this need to exist at all? |
| 0️⃣ | Waste of time | Ultra-low or negative value. Ask: does this need to exist at all? |
Rule of thumb: Anything below a 4️⃣ — before delegating it, first ask whether it needs to happen at all.
This tells you whether Scott should be the one doing it.
| Emoji | Meaning |
|---|---|
| ✅ | Scott is the right person for this, or he genuinely wants to do it. Keep it on his plate. |
| ❌ | This should be delegated or eliminated. He doesn't want to own it long-term. |